Responsibilities

• As a Receptionist, your primary duty and responsibility will be to provide a warm and professional greeting to all visitors, ensuring they feel welcome and valued
• We expect you to manage incoming calls politely and efficiently, directing callers to the appropriate person or department as needed
• Your responsibility as a Receptionist will be to maintain an organized reception area, ensuring it is always tidy and presentable
• We expect you to handle all incoming and outgoing mail and packages, distributing them accurately and promptly to the intended recipients
• A Receptionist's duties include scheduling and coordinating appointments and meetings, making necessary arrangements, reserving meeting rooms, and notifying participants
• We expect you to maintain confidentiality by handling sensitive information discreetly and securely
• As a Receptionist, your duty will be to assist with various administrative tasks, including typing documents, filing records, and performing data entry
• We expect you to contribute to a positive work environment by cooperating with colleagues and offering support when needed
• It will be your main responsibility to guide clients through the workplace so they can find their way around easily
• Issuing, inspecting, and collecting badges as appropriate, as well as keeping visitor logs to assist in ensuring workplace security, will be one of your major responsibilities as a Receptionist
• You will assist the HR department with duties, including hiring new employees, managing records, and maintaining personnel files
• Your responsibilities as a Receptionist include managing and maintaining the stock of office supplies by foreseeing demands
• Help with basic bookkeeping, including processing invoices and reconciling costs, as well as expense tracking

Requirements

• You must have stellar communication skills, both written and verbal, to effectively interact with clients and team members
• You should have the ability to multitask and prioritize tasks in a fast-paced environment to ensure the smooth operation of the reception area
• We expect you to be highly organized and detail-oriented in managing appointments, schedules, and other administrative tasks
• You must possess strong problem-solving abilities to handle unexpected situations and provide appropriate assistance or escalation as needed
• We require you to have exceptional customer service skills, demonstrating professionalism and friendliness when greeting and assisting visitors
• You should have proficient computer skills, including proficiency in using email systems, office productivity software, and managing digital documents
• We value your ability to work well in a team, collaborating with colleagues from various departments to achieve common goals
• You must maintain confidentiality and discretion when handling sensitive information, respecting the privacy of our clients and staff