clients Equivity

Virtual Executive Assistant


🇺🇸 USA Only

Job Type






Skill Set


Management and Finance

Job Details

Equivity is looking for part-time executive assistants who have experience supporting C-level executives, and are experienced in a wide range of administrative duties including calendaring, email inbox management, travel arrangements, project coordination, light bookkeeping, and preparing expense reports. In addition, executive assistants will help their C-level executive with creating meeting agendas, communicating with senior level staff, and keeping the executive on track and following up on tasks as needed. If you enjoy supporting high level executives achieve their business goals, pride yourself on your organizational abilities, pay meticulous attention to detail, and thrive in a work-from-home environment, we want to hear from you!

Many of Equivity’s clients value the promotion of social justice and greater equity. They expect that their virtual assistant will be comfortable helping their business or non-profit operate in a manner consistent with these values. Your work for these organizations will also likely involve interacting with other stakeholders in these organizations who share these values. Accordingly, candidates should be comfortable representing organizations that promote a culture of diversity, equity and inclusion.

Experience interacting with C-level executives and managing complex calendars is required, and experience with email inbox management and communication with high-level executives is also necessary. The ideal candidate will demonstrate excellent written and verbal communication skills, and will work well both as the member of a team and independently.

More about our company:

Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support. Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.

The selected candidate would be hired as a part-time employee of Equivity (W-2 position), not an independent contractor. We are looking for somebody who has at least 20 hours per week of availability, and the starting pay is $18 per hour. Equivity offers opportunities to earn pay increases shortly after hire. Virtual assistants can earn pay rate increases after three full months of employment if they meet a minimum number of billable hours and achieve client satisfaction goals. We are a growing business and are looking for an executive assistant who is excited to partner with us and is interested in a long-term role with our company.

Qualities we are looking for:

  • Organization
  • Dedication
  • Initiative
  • Reliability
  • Attention to detail
  • Resourcefulness
  • Excellent communication skills
  • Responsiveness
  • Ability to work independently with limited oversight
  • Proactive self-starter

Equivity is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Equivity is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Equivity are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, national original, age, disability, sexual orientation, gender orientation, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Equivity will not tolerate discrimination or harassment based on any of these characteristics.

Position requirements:

  • Bachelor’s degree
  • 3+ years of experience as an executive assistant or an office manager directly reporting to the company CEO or President
  • Expert proficiency with Microsoft Office and the Google suite of programs
  • Experience preparing expense reports utilizing Expensify, Concur, or other cloud-based software
  • Experience creating meeting agendas and communicating with senior management
  • Experience coordinating projects and working with a team
  • Availability to work and make and respond to calls within an hour in a professional setting between 9 AM and 6 PM Monday through Friday Eastern or Pacific Time
  • Excellent written and oral communication skills
  • Your own laptop and smart phone with broadband access to Internet