Grants Management Assistant
🇺🇸 USA Only
RoleManagement and Finance
GlobalGiving’s grantmaking initiatives leverage powerful donor partnerships and promote community led approaches to implement funding objectives. We are looking for a Grants Management professional to join our Grants Team, as a Grants Management Assistant .
You will join GlobalGiving at a transformative time: we are redesigning and changing long-held systems, teams, and processes so we can become more equitable, community-led, and achieve new levels of impact. Roles and responsibilities are changing as GlobalGiving reorganizes the way we work together.We need people who have the skills to cope with discomfort and thrive during change.
We have a casual work atmosphere where everyone’s input and ideas are valued. We’re committed to work-life balance and offer everyone opportunities to learn, experiment, and grow. Since creative, enthusiastic employees are our most valued resource and the basis for our success, we take great care in how we attract, hire, and support our employees for a successful career. If you care about collaboration, curiosity, communication excellence, and continuous improvement, this position is right for you.
You will be joining a team that provides GlobalGiving’s corporate and institutional partners with expertise on international grantmaking and grants administration services. You will be responsible for supporting the administration of GlobalGiving’s grant management processes and, ultimately, ensuring compliance with IRS and Donor requirements for intermediary grantmaking foundations.
You will interface internally with almost every team at GlobalGiving, and on a day-to-day basis you will work closely with the Business Partnerships Team, Operations Team, and the Vetting Team.
The successful candidate will have:
- Have an interest in intermediary grantmaking
- A passion for getting funds to community leaders around the globe
This position will report to a Manager of Global Grants Programs who is currently fully remote.
- Oversee grantee communication: Ensuring a timely and thoughtful response to all grantee inquiries via email, case systems, and any other forms of communication is a key focus for this position. You will have an opportunity to provide direct support to hundreds of community changemakers and learn about their work. You will learn best practices for grants management as you deepen an expertise in community engagement.
- Monitor and track grant status: Because many of our grant programs are funded in partnership with donors, you will need to report on the status of individual grants throughout our award process. You will rely on reports and dashboards to track grant activity and communicate delays against programmatic timelines. You will be responsible for providing insights to internal and external stakeholders on what blocks new requests from moving forward in each phase of the grant cycle.
- Navigate systems and improve data management: GlobalGiving monitors grant status with its proprietary vetting and grants management systems. You will have the opportunity to communicate opportunities for future product iteration and help the Grants Team prioritize updates based on your own experience in these systems. You will often be asked to update grant records in service of maintaining data integrity.
- Grants Administration: You will collect grant proposals and have the opportunity to review funding requests against eligibility criteria. You will coordinate grant agreements and amendments for signature. You will have an opportunity to coordinate with our Disbursement Team on payment issues, which often includes learning about local regulatory environments. You will collect grant reports and have the opportunity to review programmatic accomplishments and expenses for closeout.
- Research and improve knowledge management: GlobalGiving’s responsibility as an intermediary grantmaker is to maintain control and discretion over all funding decisions. You will have an opportunity to improve our grants management policies by conducting various desk research, including emerging donor rules and regulations. You will often be asked to organize and maintain documentation for the Grants Team, as well as take meeting notes.
For our team to be a great fit for you, the following qualifications should resonate with you:
- A minimum of one year of full-time professional/office experience which include internships, Fellowships, and/or relevant experience.
- Experience in a customer facing role and experience using a CRM software.
- The ability to work under deadlines in a fast-paced and collaborative environment while maintaining attention to detail and remaining flexible.
- Clear and kind communicator with the ability to . explain complex systems, information, and decisions with a variety of stakeholders, often cross-culturally with non-native English speakers and writers.
- Strong sense of compassion. You show tact, patience, and diplomacy when communicating with community leaders, other GlobalGiving staff, and corporate partners
- Tech savvy and enjoy learning new systems and technologies.
- Committed to individual and team learning, and a willingness to test new ideas and experiment with novel solutions.
- You have a passionate belief in the mission of GlobalGiving and a commitment to our core values.
- You are committed to ensuring Race, Equity, Diversity, and Inclusion (REDI) principles are actively a part of your day-to-day work with your teammates and GlobalGiving stakeholders.
- You are committed to community led principles; which put grantees in the driver’s seat of change.
In addition, the ideal candidate would also have some or all of the following qualifications:
- Bachelor's degree or comparable professional experience in a related field (e.g. international studies, social work, sociology, business, nonprofit or NGO management, political science). Career switchers are welcome; if you have experiences and career goals that fit consider applying.
- Experience with grants management software
- Experience streamlining workflows
- Knowledge of United States IRS guidelines for public charity or private foundation charitable giving - especially international grantmaking
- Experience with grants management software
- You have knowledge of United States IRS guidelines for public charity or private foundation charitable giving - especially international grantmaking
- Experience streamlining workflows
- Experience working outside of the United States and/or with a Global Team Cross-cultural experience
Salary + Benefits
Salary range: $48k to $50k
Benefits include flexible work hours, remote work options, 5 weeks of paid time off per year, professional development opportunities, and a meaningful job where you can go home at night and say, "Today, my work helped more than 700 kids get their essential health and educational needs met." (One of many true stories.) And of course, we've also got you covered with benefits like health care, dental/vision, paid family leave, paid sabbaticals, commuter benefits, and 401K.
This is a full-time position reporting to the Manager of Global Grant Programs. The position will be filled remotely for the duration of the COVID-19 pandemic. Once in-office operations can safely resume, this role can either be based in GlobalGiving’s headquarters in Washington, D.C. or continue to operate remotely. If you intend to apply as a remote-worker, be prepared to speak about your experience with remote employment in the recruitment process.
Applicants must reside in the United States. Applicants must be able to demonstrate that they have legal authorization to work in the United States for the duration of this permanent position. GlobalGiving does not sponsor employment visas.
We are an equal opportunity employer and value diversity in our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.