Fully Remote;

Hours and rate: 20+ hours per week. Starting at $40 per hour.

About Strategic Paralegal Services:

Strategic Paralegal Services is a Massachusetts company founded by Joanne Wolforth to provide virtual paralegal support to law firms and sole practitioners across the continental United States.

After 20 years of working as a highly-skilled corporate paralegal, Joanne decided it was time for a change and decided to work independently. She realized that in order to service her clients at the highest level of expediency and efficiency, she needed a team to meet the ongoing demand. Strategic Paralegal Services was organized on the belief that all attorneys, regardless of location, deserve access to highly skilled and responsive assistance when they need it.

Who We Are Looking For:

We are seeking a highly skilled and trained corporate paralegal to partner with Strategic Paralegal Services as an independent contractor. This person will have a strong “why” in their choice for wanting to be an independent paralegal.

We are excited for someone that takes incredible pride in their profession and has immaculate attention to detail to showcase that. This person will be allotted autonomy as an independent contractor, but we are seeking someone that is dependable and committed to this role.

Overview of Job Duties:

• Organize all types of business entities in multiple states, prepare all supporting organizational documents, issue stock, organize a hard copy or electronic minute book, and complete all filings with governmental agencies as required.
• Justify and complete foreign registrations as needed (or withdraw same); calendar and file annual reports in all jurisdictions, update and maintain corporate records; dissolve entities as required
• Prepare written consents and state filings to merge, convert or re-domesticate business entities
• Understand and be able to read a capitalization table; onboard entities in Carta or Shoobx
• Transactional support including preparation and management of checklist, preparation of exhibits and schedules to major transaction document, preparation of supporting certificates, authorizing consents and agreements, tracking of deliverables and project management, preparation, coordination and accurate tracking of signature pages, overseeing filings, and completion of post-closing tasks and closing binder such as creating/completing/finalizing schedules and/or calculating stock purchase amounts
• Contract drafting, review and administration
• Audit and abstract all types of contracts and agreements
• Organize and manage an electronic data room
• Frame, order, review and chart lien and litigation searches; preparation and filing of UCCs; preparation of Promissory Notes and Security Agreements; error-free filing of UCC Financing Statements or Amendments in any jurisdiction
• Other general paralegal tasks as assigned

Qualifications:

• Highly competent in using Microsoft Office and Adobe Acrobat; proficient and comfortable with cloud computing (Dropbox, Box, Google Docs, Sharepoint)
• Experience and comfort with entity management and capitalization table management software (e.g. Carta and Shoobx), experience with contracts management software a plus
• Nonprofit, real estate, securities or intellectual property experience a plus

Core Competencies:

• Responsive: Diligent in confirming receipt of messages or e-mails; excellent verbal and written communication skills; ensure no deadline will ever be missed because of you. You have a strong internal and external client focus.
• Invested: You thrive in your role and care about being a valuable contributing partner in everything you do. You have a desire to take ownership of a matter and take pride in the outcome.
• Reliable: Your work meets the highest professional standards, for example, you have the ability to consistently deliver error-free work under pressure and manage multiple and sometimes competing deadlines.
• Proactive: You don't wait to be told what's next. You're already planning for the next two steps. You understand the bigger picture of a particular task (and ask questions as needed); you add value by driving the process in an effective and cost-efficient manner
• Personal Interaction: You're professional and friendly when completing the most mundane task as well as in high-volume, high-pressure situations. You're able to self-manage and prioritize multiple projects and organize results that are helpful so there's no question about what or whether something has been completed.

Requirements:

Candidate must have all of the following:

• Reliable, sufficiently quick internet service for a busy workload
• A functional home office environment free from distractions where you can keep any hard copy work-related documents private; must have the ability to lock up and/or shred any confidential documents
• An updated, well-functioning computer with suitable anti-virus protection
• Microsoft Office including updated, compatible versions of Word, Excel, and PowerPoint
• A current version of Adobe Acrobat with the ability to write in and manipulate PDFs – substitutions that aren't compatible with other Acrobat users to enable them to further edit documents if needed will not work
• Be willing to submit recent writing samples and perform a short personality test with a brief “test project” for evaluation of skill sets, fit, and attention to detail.