Company Description

• NEC Software Solutions is headquartered in the UK and operates around the world.
• We employ more than 3,000 people in six countries, building software and services to get our customers better outcomes.
• We traded as Northgate Public Services until 1 July 2021 when we rebranded to align with our owners, NEC. Most of our subsidiary companies did too (APD Communications, i2N, EMIS Care and Charter Systems) but our service design agency still trades as Snook.
• We've been part of global tech company NEC Corporation since January 2018.

Find out more about our business on the Corporate Responsibility and Performance pages.

Job Description

What you will be up to

• This role sits within recruitment and as part of the overall HR team will be responsible for assisting the recruitment team and the current recruitment coordinator with all new starters prior to joining NEC Software Solutions.
• This is a very fast paced, high volume role, the recruitment coordinator will act as a main point of contact for recruitment and hiring managers post offer and up until the new joiner commences employment.
• This is a critical role ensuring that the new starters have the best onboarding experience and have everything they need before starting in their role. This is an ideal opportunity for someone who has started their career within HR and wants to progress further.

Key responsibilities:

• Acting as a main point of contact – triage for queries

• Attending weekly recruitment meetings

• Contract of employment creation across the business to include UK and Ireland and our acquired businesses

• Quality checking of all documentation received from the recruitment team to ensure contracts are accurate and in line with company guidelines and reflecting the approved offer

• Vetting – uploading Right to work documents, proof of addresses and documents for DBS checks onto the Vetting portal and ensuring that these meet Government guidelines

• Uploading candidate details onto the Occupational Health Platform

• Arranging occupational health appointments

• Reviewing vetting and occupational reports and escalating where necessary

• Attending quarterly Vetting meetings

• Quarterly account management calls with our service providers

Managing of the apprenticeship portal, ensuring all new apprentices are added to the system and checking and approving the invoices/ application forms

• Email address requests and set up

• Employee ID creation for payroll

• Annual DBS checks where required

• HR administration and support on occasion and when required, this could include - leavers processing, responding to reference requestsand liaising with HR/payroll.

Essential – required for the role

• A high level of confidentiality

• Excellent interpersonal skills

• Strong communication skills, both written and verbal

• The flexibility and willingness to learn

• Tact and diplomacy

• Excellent administrative skills

• The ability to work as part of a team

• The ability to work accurately, with attention to detail

• Proven ability to assess incoming information and prioritise and allocate it accordingly

• Intermediate/advanced level of using Microsoft office suite (e.g. Word / Excel)

• Working to set processes and workflows

• Experience of data entry

• Experience of running and analysing reports

Desirable – it would be good to have:

• Experience of working with payroll

• Experience of working on company benefit schemes

• Experience of HR

• Experience of Zellis Resource Link system or other HR systems

• HR related degree

Qualifications

Essential – required for the role

• A high level of confidentiality

• Excellent interpersonal skills

• Strong communication skills, both written and verbal

• The flexibility and willingness to learn

• Tact and diplomacy

• Excellent administrative skills

• The ability to work as part of a team

• The ability to work accurately, with attention to detail

• Proven ability to assess incoming information and prioritize and allocate it accordingly

• Intermediate/advanced level of using Microsoft office suite (e.g. Word / Excel)

• Working to set processes and workflows

• Experience of data entry

• Experience of running and analyzing reports

Desirable – it would be good to have:

• Experience of working with payroll

• Experience of working on company benefit schemes

• Experience of HR

• Experience of Zellis Resource Link system or other HR systems

• HR related degree

Additional Information

Employees of NEC Software Solutions are entitled to the following benefits:

• Single Private Medical Cover (with the option to select family cover at an additional cost)
• 25 days paid holiday with the option to buy/ sell 5 days (during enrolment period)
• 4 x basic salary life assurance cover
• A Group Pension Plan with fantastic employer contributions
• A selection of tax efficient flexible benefits to suit your individual needs
• Candidates must be able to demonstrate a pre-existing right to work and travel within the UK. Documentary evidence will be required.
• All offers are subject to satisfactory vetting and reference checks.
• NEC Software Solutions is an equal opportunities employer, welcoming applications from all communities.