clients Proximie

Administrative Assistant


🇺🇸 USA Only

Job Type






Skill Set


Management and Finance

Job Details

Administrative Assistant

Five billion people in the world do not have access to safe and affordable surgery. Proximie has the mission to save lives by democratizing healthcare through digital transformation. Proximie is a rapidly growing, Series B funded, mission driven health care SaaS platform that is powered by AR and can virtually transport a surgeon into any operating room in the world, to remotely view, assist, mentor, or train not only other surgeons but also all healthcare staff and medical interns. Helping scale surgical expertise, from world-renowned hospital theatres to conflict zones, we save lives by sharing the world’s best clinical practice and give every single clinician real time insights so they can provide optimal patient care to every patient, every time.

Founded in 2016 by Dr. Nadine Hachach Haram an NHS surgeon, Proximie is headquartered in London, has offices in Boston and Lebanon and is deployed in over 40 countries around the world today.

Check out Nadine’s Origins Story here:

CNN Report:

TED Talk:

Position Overview

Proximie are looking for a motivated Administrative Assistant to provide support to senior members of the Proximie team. The ideal candidate will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgement in a variety of situations.


  • Perform a variety of administrative tasks to support the executives
  • Maintain diary, arrange meetings and appointments for the executives, working closely with global admin team to organize schedules internally
  • Prepare expense reports
  • Make travel, accommodation and restaurant arrangements
  • Support with document creation, for internal and external communication, as well as meeting preparation for executives
  • Provide support with efficiently filing documents
  • Assist with planning of company events including team meetings, offsites and dinners
  • Provide additional ad hoc support to EA to CEO as required

Must Have

  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
  • Attention to detail
  • Ability to multitask and prioritize workload


Why Join Our Team?

  • 25 days paid holiday allowance plus public holidays.
  • Bonus programme – based on individual contribution and company performance.
  • Aviva Private Medical Insurance.
  • Flat organizational structure where every opinion matters, ideas are cultivated, and innovation is encouraged.
  • Proximie is a truly global company with teams across the UK, Europe, United States, Middle East, and Australia with that you’ll have opportunities to see the world.
  • Ranked as one of the top UK’s top medical startups.

Proximie is an equal opportunity employer. We are committed to providing a work environment that supports, inspires, and respects all individuals. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under UK law.