clients swapfiets

HR Services Specialist



Job Type






Skill Set


All Other Remote

Job Details

Hi, we are Swapfiets! 👋 The bicycle subscription where you are always assured of a working bicycle. Our mission? Making cities more livable and sustainable under the motto 'buy less, use more'. Do you see a challenge instead of a problem? And are you ready for an acceleration in your career? Then you are ready for the Swapfiets adventure!

For our HRS team in Belgium we are looking for a: Parttime HR Services Specialist. This opportunity is open for 24-32 hours a week. You can either work from our HQ in Amsterdam or flexible in Belgium if you happen to live there.

Do you recognize yourself in this?

Are you an administrative hero with affinity with Belgian HR and labour law? And do you want to take our HR department to a higher level? Then look no further!

Your goal

We are looking for a new colleague to join our HR Services (HRS) team in Belgium. Your main focus will be correct HR administration and payroll for our Belgian employees. It would be great if you already have experience with Belgian labour law. You will be supporting and advising the business on all aspects of the administrative HR processes. You will receive questions and requests from employees and managers that you will answer or direct to the right contact person. Besides that, there is still a lot to develop and of course room for your own initiatives. This year we will be implementing our new HR-admin software and you will become part of making sure we are launching it in a correct and awesome manner.

In this temporary role (around 5 months) your most important task will be timely and correct payroll of our Belgian employees. It is required that you already have experience with Belgian laws, regulations and pay-rolling.

Your responsibilities

  • Correct HR and payroll administration in Belgium;
  • Set up contracts and other HR administrations such as in- and out-services, managing personnel files and on- and off boarding;
  • Making sure that the information in AFAS (our HR system) is correct;
  • Flag issues concerning HR systems towards the HR IT team and making sure issues are followed-up;
  • Execute payrolling in time and in full with utmost precision;
  • Managing the HRS mailbox as first point of contact for employees;
  • Being aware of HR policies and acting upon these policies in dealing with employee questions.

What Swapfiets offers you (when working from HQ)

  • Your own Swapfiets (lend-lease) 🚲!

  • 32 vacation days (that’s right, next to 25 vacation days you can use your 7 Swap days as you please)

  • A solid pension plan and a discount on your health insurance

  • MacBook or a Windows laptop (what you prefer)

  • Lots of responsibility, challenging work, and friendly colleagues

  • Travel allowance (if you live more than 11 km away from the office, otherwise you’ll just use your Swapfiets, right.. 😎?)

  • Delicious lunch at the office for a small contribution

  • Onefit for Business arrangement (to promote your healthy lifestyle!

  • Learning programs developed by our L&D department

  • Lots of workshops and inspirational talks

  • One day off per year to do voluntary work paid by Swapfiets

  • Flexibility in working from home/ at our brand new (!) office at the Molukkenstraat.

If you live in Belgium, we will share with you the details of the benefits we can offer you.

Your Profile

Please note that we are looking for someone for a temporary period of around 5 months. The location where you will be working from can be remotely in Belgium or our office in Amsterdam (HQ). Ideally you would be available around 24 to 32 hours a week. Next to that you bring:

  • Secondary vocational or higher vocational working and thinking level;

  • 1 - 3 years of relevant HR services or HR administrative experience in Belgium;

  • Affinity with labour law. It would be awesome if you already have experience with the Belgian labour law;

  • Fluent in English, French/Flemish is a plus;

  • Keen to keep yourself up to date with the knowledge of local labour law & HR systems.

Any questions?

Do you have questions about this vacancy? Contact our recruiter via recruitment.hq@swapfiets.com. We are not interested in working together with recruitment agencies.