About actiTIME

actiTIME is a time tracking software that provides rich functionality covering almost any management and accounting needs.

Time Tracking

• Weekly timesheet: Manage your time manually in a weekly timesheet.
• Calendar view: Track time by logging the start and end times and visualize your week with time blocks.
• Time-track comments: Provide your managers and clients with the details of your work.
• Overtime: Calculate overtime hours according to your state and company regulations.
• Locking: Timesheet locking to prevent changes in the submitted timesheet.
• Approval: Introduce approval statuses: review, edit and approve user timesheets.
• Notifications: Set up email reminders to submit the timesheet.
• Automated time tracking: Capture hours directly from the web using our browser extensions.
• Mobile app: Record time on the go even when you are offline.

Reports & Data Analysis

• Staff performance report: Monitor time expenses across your team: get a detailed breakdown of employee time logs.
• Time balance & overtime report: Review time balances and overtime values for the selected date range across users and teams.
• Leave time & balances report: Keep track of leave time amounts across your team.
• Estimated vs. actual time report: Review the variance between estimated and actual time to identify roadblocks and plan the next workload more accurately.
• Billing summary report: Review total time and billable amounts calculated for specific time periods to identify the most profitable tasks and projects.
• Cost of work report: Keep track of working hours, leave hours and their associated costs across users.
• Profit & loss report: Review profitability of individual customers, projects or tasks.
• Report templates: Create report templates and pin them to the dashboard for easy access.
• Report export in CSV: Export reports as CSV files for further data processing.
• Visual charts: Turn tables into visual charts to use them in reports and presentations.
• Real-time widgets: Compare your team productivity with their recent performance using real-time widgets.
• Online activity report: Get a comprehensive overview of time spent online with the Time Management Assistant Chrome extension.

Task Management

• Custom work structure: Set up custom names for work structure levels and user groups.
• Task time estimates: Define estimated time amounts for individual tasks to master your workload planning.
• Task deadlines: Set task deadlines to remind your team members to finish their work in time.
• Task workflow statuses: Create custom task statuses and build custom workflows.
• Kanban view: Track project progress and identify bottlenecks with Kanban view.
• Task assignments: Assign users individual tasks or all tasks belonging to particular customer or project.
• Import from CSV: Fill in and upload a simple CSV template to add a multitude of tasks to the system.
• Custom fields: Collect additional task information in any quantity and format.

Team Management

• User roles & permissions: Assign roles to users to manage their system permissions.
• User grouping: Group users by departments, time zones and locations for easy access.
• Bulk user invitation: Add multiple colleagues to the system at once, cutting down the time to set things up.
• Work schedules: Set up a company-wide work schedule or override it with schedules for individual users.

Paid Time Off Management

• Overtime calculation: Create company-wide or individual overtime calculation rules.
• Leave types: Create leave types with custom rules that fit your state and company policies.
• Paid time off management: Set up individual PTO accrual rules, adjust the balances manually or turn it off for selected users.
• Sick days balances: Create custom sick days accrual rules or adjust the balances manually.
• Custom PTO accrual rules: Create custom PTO accrual rules or adjust the balances manually.

Integrations

• Zapier: Automate time tracking with over 2,000 software integrations.
• QuickBooks Online: Import time records to QuickBooks for easy payroll calculations and invoicing.
• actiPLANS: Connect actiPLANS absence tracker for easy attendance management.
• API: Use API to prepare data backups, create custom reports or connect actiTIME with other software.
• Browser extensions: Automatically track time spent online using the Time Management Assistant or integrate a one-click actiTIME Timer with other web-based apps.

Costs & Billing

• Types of work: Create custom billable and non-billable types of work to automate work cost calculations.
• Billing rates: Set up billing rates for individual tasks by associating them with a custom type of work.
• Cost of work rates: Set up individual hourly pay rates that include regular, overtime and leave time rates.
• Invoices: Generate automatic invoices based on time and hourly rates.
• Overtime cost: Review overtime costs calculated according to company-wide or individual overtime rates.
• Leave time costs
• Keep track of leave time costs calculated according to company-wide or individual rates.

Security

• Data backups: We perform daily data backups to ensure maximum data security.
• Password policy: Set up unique password strength requirements that meet the security policy of your company.
• Lockout policy: Create custom account lockout rules to minimize the risks of account abuse.
• On-premise version: Request actiTIME self-hosted to get more flexibility and data control.

Paid Services

• Customization: Request unique features tailored for your business needs.
• Additional services: On-demand data import, export and modification services.