About Llama Life

Llama Life uses a concept called ‘timeboxing’, which is the practice of setting a fixed amount of time to each task.

Task Timers

Set a countdown timer for each task

Alarm Types

A variety of different ways to tell you time is up!

End Time

See start and end time for each task

Chimes

Be gently reminded to stay on task

Random Tasks

Overwhelmed? Get a random task to help get started

Personalize

For each task choose emoji and background color

Preset Lists

Create templates for tasks you perform often

Count overtime

When the timer ends, count the extra time

Soundscapes

Drown out unwanted background noise

Increase your focus and attention

Setting a fixed amount of time for each task, helps intensify focus and encourages working on one thing at a time. Sometimes it helps to start with a small timer and build your way up - you can set timers as little as 1 min, or several hours...the choice is yours.

Understand what time tasks start and end

See the start and end time for each task on your list. You'll also be able to see your total list time and estimated finishing time, to help you better plan your day.

Set gentle reminders to stay on track

Sometimes we need a reminder to bring our attention back to the task. Llama Life can play a soft chime at an interval of your choosing. For example, you can have a 30 min timer which plays an alarm at the end, but also have a chime play every 6 min within that.

Get a random task to help get started

Sometimes seeing a long list of to-dos feels overwhelming, and it's hard to bring yourself to start. Take the decision-making out of starting. Llama Life picks a random task to help get you over that starting 'hump'. Who knows, it might even be a fun one!

Create templated lists to save time

Create 'Preset Lists' for tasks you perform together eg 'Morning' can include a number of tasks that you do every morning. Presets can then be loaded into your main list with a few clicks. Presets are one of our MOST LOVED features. Simple, yet incredibly powerful.

Keep things fresh with task colors and emoji

For each task you can choose an emoji and background color. Helps to visually group similar tasks together, highlight tasks which need to stand out, and let's face it, it's FUN.

Plan your day quickly and easily

Quickly set the duration of any timer by typing a number in the task title eg ‘Check emails 15’ will create a task ‘Check emails', with a duration of 15 min. Numerous keyboard shortcuts also included to make interacting with your list a breeze eg hit 'A' to create a task.

Account for all your extra time

There may be times you're in flow, so may want to keep working after the timer ends. When the timer hits 00:00, Llama Life starts counting the extra time spent, so all time is accounted for.

Integrate into your existing workflow

Llama Life is about working through what needs doing TODAY. It complements tools like Notion and Todoist (places you might store a 'master' list of projects and to dos) very well! Import tasks from Todoist and Notion (Notion Integration in Beta) into Llama Life with just a few clicks.

Drown out distracting noises Replace the unwanted noises around you with lovely background sounds. Choose sounds from a beach, forest, thunderstorm, and wind.

Choose an alarm that works for you

'Silent/Visual' - no sound, flashes color when time is up. 'Nag Alarm' - plays sound when time is up, then reminds you every minute until you turn it off. 'Continuous' - plays sounds when time is up, then plays continuously until you turn it off.

Understand the passage of time

Unlike other timers, Llama's pie timer shows 'remaining time' in an absolute sense. This means a 10 min slice of time always looks the same, and will appear double the size of a 5 min slice. The abstract concept of time now feels more concrete.

Understand how you're spending your time

Llama Life will show you a simple report on the tasks you've completed and how much time they took.

About LocationFinder (Surf Office)

Surf Office is the organizer of productive, authentic and effortless company retreats.

Work retreat

• We make sure you’ll have the right setup for your hackathon, innovation days or design sprint.

Team building retreat

• Strengthen the bonds within your team, onboard new hires and be ready for future growth.

Remote team retreat

• Hosting retreats for distributed teams is our bread and butter.

Startup retreat

• Celebrate your epic growth, fundraising round or product launch with a retreat.

Leadership retreat

• Brainstorm plans for the next quarter and redesign internal processes.

Custom company retreat

• Whether it’s 20 or 500 people, we’ll help you get your company together. ‍

About Memento

Memento is a modern take on everyday reminders.

• Powerful notifications help you triage on the go
• Force Touch shortcuts let you create a new reminder in a few taps
• iMessage app lets you send reminders to friends
• Today Widget lets you see what's important to you at a glance
• Siri support allows you to manage your reminders by talking to your favourite virtual assistant
• Dark mode for use at night
• Keyboard shortcuts to help you boost productivity
• Automatically sync reminders via iCloud to all your devices and Apple's Reminders app
• Privacy focused (no data is collected by the app)
• Energy efficient (quick to launch, and won't drain your battery)

About Metatask

Metatask simplifies tasks and processes management for teams using smart reusable checklists and forms.

Process Templates

Templates are easy to use and available to everyone. Directory of internal processes makes it easy to start new processes for the whole team.

Approval workflows

Use approval tasks to quickly automate any approval processes, like Vacation requests or Travel requests.

Reviews

Review documents, images, quotes, proposals, or anything else. Request changes before giving final approval. Repeat as many times as needed.

Processes dashboard

Easily view all your tasks from all processes in one place. My tasks dashboard is updated in a real-time and organised by a tasks' due date.

Dynamic deadlines

Support SLAs by setting deadlines in days, weeks or months counting from a previous task completion, a start of a process or even a process deadline. Use business calendar to automatically account for non-working days and holidays.

Business calendar

Setup non-working days, local holidays and working weekdays to make sure your SLAs are always properly tracked based on business days.

Tasks Inbox

Easily view all your tasks from all processes in one place. You Inbox is updated in a real-time and organised by a tasks' due date or a related process.

Dynamic tasks assignment

Assign tasks to people based on their role in a process (like a Process Starter), department membership or a form selection. You can even let process participants select user in a form to assign them some tasks later in a process.

Nested tasks

Simplify and better organise your processes by grouping related tasks together. You can even add conditions and configure nested task for sequential or parallel execution to create some advanced workflows like parallel or exclusive branches.

Conditions

Create optional tasks and define alternative flows with conditions. You can easily add tasks, require additional approvals based on amounts, and handle other process variations based on form data.

Task view

Task view has all information needed to work on a task in a single place. It has detailed instruction on what needs to be done. Data form has all required information, documents and files needed for work. And real-time chat keeps all discussions related to tasks right where you work on them.

Private and delegated tasks

Create quick tasks for self or delegate work to other users and track their progress. Manage your personal TODO list without leaving Metatask.

Data forms

Create data form to collect any process-related data, files or documents. Create a flow of information among people working with a process.

Form fields for any type of data

Create better forms with our rich set of configurable form fields: file uploads, money with support for multiple currencies, numbers, text, dates, multi-select and single-select fields and more.

User selection form field

Select people from a dropdown, instead of manually typing in names and emails. Set manager for a new project, assign mentor for a new employee or author for a new blog post. You can even limit selection to a specific group, like HR for a Hiring Manager selection.

Table sections

Use table sections inside form to create invoices, POs, expenses reports, time-sheets and any other process where you need to collect information in a table-like form.

Multi-currency support

Let users enter money amounts in relevant currency using multi-currency money field. Create expense reports, invoices and other documents with multiple currencies. You can even configure supported currencies for a single form field.

Required fields Mark some form fields as required to ensure that all necessary information is provided by assignee before marking the task as completed.

File upload fields

Upload receipts, images, scans of documents and any other files to form using a file upload fields. You can even configure it to allow uploading multiple files at once.

Communication

Discuss tasks right where the work happening, with all the people involved in a specific process. Leave comments to tasks, chat in real-time, attach files, images and documents, mention your coworkers to invite to discussion.

Activity log

All activity is logged so that you can always see who did what and when. Activity log is available for every task and process.

Reports

Get valuable statistics for all processes, review form data and monitor your team performance for given period of time with our advanced reports.

Simple process editor

Our simple editor lets you quickly define any repeatable processes - from simple content publishing checklists to complex operational processes and multi-step approvals.