About Vacation Tracker

Revolutionize the way your team handles leave with Vacation Tracker. With just a few clicks, save time, reduce complexity, and keep everyone informed.

STREAMLINED LEAVE APPROVAL

Simplify leave requests and approvals

• Simplify the process of booking leaves by filling in the details like the days and duration of your leave, a reason if necessary, and hitting Request Leave.
• You will then receive instant updates on the status of your leave request, no matter which platform you’re using.

CALENDAR INTEGRATION

Integrate Vacation Tracker with your calendar

• Integrate Vacation Tracker with your personal or external calendars such as iCal, Google Calendar, or Outlook to keep track of all your leave activity in one place.
• You can also add your leaves to your calendar as soon as they are approved, ensuring that your leave activity is always up-to-date.

SIGN UP FOR FREE NOTIFICATIONS

Configure custom notifications

• With Vacation Tracker's personalized notifications, you can easily stay updated on who's taking time off and when without having to ask them.
• Configure daily and/or weekly notifications that are specific to your organization, department, or location and receive them on a platform of your choice.

REMOTE TEAMS

Manage multiple locations and departments

• Create multiple Locations and Departments and place all team members in the corresponding location, whether they are a part of the same department or not.
• Team members is each location have customized access to leave policies and holidays, and each department has tailored approvers.

LEAVE TYPES

Create custom leave types and policies

• With Vacation Tracker, you can design personalized leave types applicable to your entire organization and further tailor them to specific locations through customized leave policies.
• This allows you to adjust the leave quota, negative balance settings, visibility of the leave type, and other settings as needed.

HOURLY

Switch to hourly PTO tracking

• Besides the full and half-day leave options provided by Vacation Tracker, you can also request leave in hourly increments.
• This feature is included in the Complete plan.

SIGN UP FOR FREE ACCRUALS

Automate your PTO accruals

• Accruals eliminate the need for manual calculation of employee leave balances. Simply choose the desired frequency (daily, weekly, bi-weekly, or monthly), and the system will handle the rest.
• This functionality is included in the Complete plan.

BROUGHT FORWARD

Manage brought forward days easily

• Establish Brought Forward policies that enable team members to transfer a portion or all of their leftover time off to the subsequent year, while also selecting an expiration date for these carried-over days.

USER PROFILES

Configure user profiles

• All team members can easily monitor their time-off activity through individual profiles.
• As an administrator, you can adjust team members’ allotted leave quotas, set their workweek schedules, and keep an eye on their leave data changes within the Logs section.

ROLES

Assign Administrators, Approvers, and Users

• As an Administrator, you hold complete control over Vacation Tracker, enabling you to adjust settings, manage notifications, and export reports.
• In the Approver role, you can review and act on leave requests from departmental team members.
• As a User, you have the ability to request time off, access your leave information, and stay informed about upcoming absences and holidays.

LABELS

Organize team members with custom labels

• Effortlessly sort users into various groups by generating Labels in Vacation Tracker.
• These Labels enable you to assemble users into designated categories with a single click and can be personalized with a name and color.
• This functionality is included in the Complete Plan.

REPORTS

Generate reports at the touch of a button

• Our built-in reporting feature allows users to generate, schedule, and export reports as CSV or Excel files within seconds.
• Additionally, you also have the option to view Company Logs and track all changes made to your Vacation Tracker account.

SEAMLESS INTEGRATIONS

Slack, Microsoft Teams, Google Workspace, or email?

• No matter which integration you choose, all platforms have one goal in common: to make leave management as effortless for you as possible.