How to plan company retreats for remote teams in 2023


Rachita Jain


Word Count
It may not have occurred to you to organize a workplace retreat in a world where remote teams are swiftly emerging as the preferred standard among many working professionals.
However, it is significant to organize remote team retreats. After all, incorporating remote team retreats ideas into your remote work culture can only enhance relationships between team members and fill them with a sense of worth wherever they are.
Gathering all your employees in one location can be essential for fostering a sense of camaraderie and enhancing teamwork and productivity when working remotely. Your employees will unwind and get to know one another more during a well-planned business retreat, which will also help you create a welcoming and positive workplace culture.
34% of workers, according to TravelPerk, report that their best and most original ideas came to them while on a business trip. Your team's creativity and camaraderie may soar at an informal company event in a fun setting, so we decided to share some company retreat ideas and facts with you in this piece.

Company retreat meaning

A company retreat is an event where company employees leave the office to participate in team-building activities, discuss strategies and goals, and improve relationships among colleagues. This event is often held at a conference center, hotel, or other off-site location and may include team-building exercises, workshops, and social events. The main goal of a company retreat is to improve communication, collaboration, and morale among employees.

Benefits of a company retreat

Company retreats can have several benefits for both employees and the company as a whole. Some of the benefits of a company retreat include the following:

1. Improved team cohesion and communication

Employees have the opportunity to bond with one another and get to know each other better outside of the office.
  • Company getaways accomplish a lot more than merely increase employee motivation and gratitude.
  • They build solid connections and opportunities for more contact, allowing workers to collaborate and advise one another for improved company decision-making.
  • Collaboration within departments or between divisions is a surefire way to create and disseminate new knowledge and skills inside the business.

2. Increased productivity

The activities and discussions during a company retreat can help employees better understand their roles and the company's goals, its culture, which can lead to increased productivity and motivation when they return to work.

3. Increased employee engagement:

Employees who feel valued in the company's success are more likely to be active and motivated. Company retreats intend to rekindle employees' interest and enthusiasm for their jobs. Employees' feeling of identity and belonging cultivates through team-building activities or retreats, which inspires their interest in and attitude toward their work. To raise the morale of your office and remote staff, you must continually offer retreats like outings, games, and workshops.

4. Improved problem-solving skills

Team-building activities can help employees develop problem-solving skills and learn how to work together more efficiently. People who work together and have a sense of community are more inventive and skilled, which leads to innovations that boost a company's competitiveness.

5. Greater creativity

Getting away from the office and daily routines can help employees think more creatively and develop new ideas.
A dull team is very unlikely to accomplish any significant performance goals or the needs of a corporation for increased productivity. A remote workforce needs company retreats to boost morale, enthusiasm, and excitement.
Employees have the chance to produce new ideas during retreats through exposure and the sharing of knowledge and skills with one another. The most effective staff motivators businesses utilize to boost output and performance are team-building retreats.

6. Increased employee retention

When employees feel that the company values their contributions and invests in their development, they are more likely to work with the company in the long run. A significant factor in the lower turnover rate is demonstrating employees' gratitude and their value.
Companies worldwide use retreats as a crucial strategy to recognize their staff's hard work and accomplishments. Every firm wants to reduce turnover and take proactive action to keep critical skills and personnel for ongoing success and performance. It can be one of the advantages of business retreats that ultimately help your organization.

7. Reduced feeling of isolation

Companies are experiencing substantial difficulties adjusting to remote working, even though they are saving a lot of money and benefiting greatly from it. The new system of telecommuting jobs, known as telework jobs, has cost businesses a lot of time and money due to problems with integration and individuals' incapacity to handle isolation.
As a result, workplace retreats are a brilliant idea that enterprises have embraced worldwide to reduce feelings of loneliness and accelerate employees' transition to remote work.

Challenges in setting remote retreats

1. Lack of in-person interaction

Remote retreats can make it more difficult for employees to bond and build relationships with one another, as they are not able to interact in person. Furthermore, some employees avoid such retreats. For them, one-day company retreat ideas are an excellent choice.

2. Technical difficulties

Remote retreats may get disrupted by technical difficulties, such as poor internet connectivity or difficulty with video conferencing software.
Planning a work retreat for a remote team can be difficult because of potential visa complications.
  • Depending on where they reside and their countries, your team members might need travel visas to attend your company retreat.
  • You might experience issues throughout the application procedure, such as visa denials or delays. Each country may have its own set of standards and regulations.
As a result, ensure everyone can obtain necessary travel documents, such as visas, well in advance of the trip.

3. Difficulty in keeping employees engaged

It can be harder to keep employees engaged during remote retreats, as they may be less invested in the experience due to the lack of in-person interaction. Therefore, it can be challenging to create a sense of community and shared knowledge when employees cannot coordinate with each other.

4. Difficulty in planning and coordination

  • Coordinating and planning a remote retreat can be more difficult due to the need to consider the employees' varying time zones and work schedules.
  • Creating travel schedules for each team member can be difficult if your team lives across several continents and nations.
  • Flights and other forms of transportation that will safely carry everyone to your retreat location must get investigated by your HR or People staff.
  • Depending on the destination, this can entail organizing flights for everyone and any transportation to and from the airport.
To overcome these challenges, companies may need to be creative in their approach to remote retreats by incorporating interactive activities, team-building exercises, and social events that foster engagement and connection. Additionally, companies must ensure that they have the necessary technology to support remote retreats, such as a stable internet connection, reliable video conferencing software, and clear guidelines for communication and participation.

How you can organize a company retreat

1. Set an agenda

Before everything else, you must be sure of the goals of your business retreat. Since a retreat is not a holiday, your team should have some objectives to work toward.
You might want to set the following goals for your remote team's company retreat:
  • Planning and strategy for the upcoming quarters
  • Personal feedback sessions and rounds
  • Hackathons and other initiatives to foster creativity
  • Organizing career-development workshops
  • Arranging enjoyable team-building activities, such as excursions, games, and unstructured time for team members to use as they like

2. Prepare a budget

Although it might not be the most engaging subject, it's frequently the most crucial planning aspect that will affect how the retreat is laid out.
Determine how much resources you can afford and are willing to spend on each team member to get a general idea of the retreat's cost. The following are some essentials to consider including in your budget:
  • Getting to and from the airport and during the retreat (flights, shuttles, etc.)
  • Accommodation
  • Food and drink
  • Activities
  • Meeting area and AV
Learn about the tourism and event planning businesses. Utilize benefits and be aware of the variables.

3. Plan out the place

Start your planning at least 10-11 months prior to the retreat. One of the most exciting yet challenging decisions is where to go.
Logistics: Where and how is your team now located? How will they get there? When planning a retreat for a geographically dispersed company, you need to consider how close the retreat location is to a significant international airport and how your team members will travel there.
Accessibility: For your team, how accessible is this place? Are there any team members with special requirements or limitations that should be considered? What about the necessity of a visa for international team members?
Accommodations: Planning the activities is always simple when the entire team is present at one location. Determine if participants will share rooms or have private accommodations as part of your budget and venue scouting.
Venue choices for retreats: Does the hotel where you are staying have conference rooms for meetings? (We strongly advise using the on-site appointment and breakout spaces). Is there on-site food service, or will you need to engage a catering company? What eateries and facilities are close by?
Ideas for games: What on-site and off-site activities does this place provide? Is the selection of activities satisfactory? Is there room at the location to have events for the entire team?

4. Plan out the itinerary

It's time to organize the specific activities you can fit into the itinerary once you've determined your trip's objectives.
Your company retreat will be neither overly nor underly scheduled if it has a defined schedule. A trip with too few activities might not be the most interesting, while one with too many could result in your team rushing from one activity to the next.
If in doubt, allocate time for every activity, even if it takes only 30 minutes. If you're organizing trips away from your hotel or vacation home, allow extra time for travel, traffic, and other factors.

5. Balance out everything

A retreat isn't a vacation, but it's also not just a business trip. Work-related events like meetings, hackathons, seminars, and presentations should be balanced by enjoyable activities like games, team-building exercises, and any sightseeing you can do as a group.
You could also want to give employees time in the day to complete their work. There is work to be done even while you are on a retreat. Allow your employees to catch up on work when convenient, and ensure this downtime is planned into your schedule.

Some other factors to consider

  • For the vacation, will you be renting a car? How simple is it to hire a car? Are enough team members qualified to operate rental vehicles safely? (Take note that different nations will have various standards for licenses, drivers' sides, and other things.)
  • How will the crew get about if you don't rent cars? Using the bus rental service with a driver or using public transportation?
  • How will you get your team's travel insurance? Or should team members make their own arrangements and then be reimbursed?
  • What will the dining situation be at your business retreat? Will you provide stipends for each person to cover all meals, or do you have plans for the group to cook together? How and when will you obtain any food supplies you might want for the retreat?
  • How near or distant are the tourist attractions or outer regions you intend to visit from your hotel or rental property? How long will it take to get there and back again?
  • What is the sleeping arrangement? How will roommates be chosen if everyone has their own room during the retreat?
  • Do you require conference room rentals for the journey? Will any activities require equipment like projectors, whiteboards, and the like?
  • What supplies are required for events like workshops and games, among others? Who is in charge of transporting them?

Join the AllRemote community Accelerate the shift towards remote work