Corporate Secretary Job Description

Corporate Secretary job description will consist of the role, responsibilities, qualifications and technical or soft skills required



Corporate secretaries aid in maintaining the integrity of the corporate governance framework and assisting with succession planning. They assist directors in developing education, training, and orientation programs. Corporate secretaries play an important role in working with the executive team.


  • Ensure complied with statutory requirements for clients- incorporation of company, filing of accounts, annual returns and other statutory records to SSM and other statutory bodies are within the stipulated time frame
  • Provide company secretarial guidance and support to members of the board of directors to the entities supported
  • Interface with internal and statutory auditors, cost auditors and other key external stakeholders in connection to the compliance of the Companies Act
  • Ensure all statutory documents and minutes are filed into the minutes book and are filed within the stipulated time frame
  • Maintain proper record of statutory books and updated accordingly
  • Drafting and updating database of corporate secretarial precedents
  • Monitor changes in relevant legislation and the regulatory environment and take appropriate action


  • Minimum X years of relevant working experience in corporate secretarial industry
  • Extensive knowledge and proven experience in management of the Company Secretarial function for private limited companies
  • Experience with significant legal entity governance, corporate transactional and regulatory structure reporting
  • Excellent understanding of Companies Act
  • Knowledge of MS Office suite

Soft Skills

  • Communication skills
  • Time management & ability to multi-task
  • Attention to detail
  • Meticulous planning


  • Consultancy skills
  • Critical thinking
  • Financial analysis

Promotion Stage

Principal Secretary, Corporation Registrar, Legal Adviser, Chief Administrative Officer, Corporate Planner, Corporate Policymaker, Member of Board Of Directors

Salary Range (in USD)

$33,000 - $132,000 per year


  • Candidate must possess ICSA or MAICSA equivalent academic background

Reports To

Principal Secretary

Key Skills

MS Office, Written and Verbal Communication, Company Law, Compliance, Time Management

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