Responsibilities

• Your Office Assistant duties and responsibilities include assisting with general office tasks like answering phone calls, responding to emails, and managing mail
• Organize and maintain physical and digital files, records, and documents. Ensure documents are properly filed and easily retrievable
• As an Office Assistant, it will be your responsibility to welcome and assist visitors, clients, or customers who come to the office
• Maintain equipment by carrying out preventative maintenance, resolving issues, contacting repairmen, and keeping an eye on how the equipment is working
• Your duty as an Office Assistant will be to provide excellent customer service to clients, customers, and employees who contact or visit the office
• Sort and distribute incoming mail and packages. Prepare outgoing mail and packages for shipping
• Coordinate and schedule meetings, appointments, and travel arrangements for team members
• Prepare and edit documents, reports, and presentations using MS Office Suite
• Your Office Assistant duties and responsibilities include managing and responding to emails, faxes, and postal mail. Draft, edit, and proofread documents, letters, and reports
• Perform data entry and analysis, ensuring accurate and timely input of information
• Prepare meeting materials, set up meeting rooms, and provide logistical support during meetings, including taking minutes if required
• As an Office Assistant, you will keep track of the stock of office supplies, foresee supply requirements, guarantee fast purchase and delivery of goods, and deliver supplies to workstations as required
• Provide excellent customer service by greeting visitors, assisting with inquiries, and resolving issues
• Support other team members in daily administrative tasks, offering assistance and completing requests promptly
• You will perform additional tasks and responsibilities as needed to support the office and staff
• Your Office Assistant duties and responsibilities include handling sensitive and confidential information with discretion and maintaining strict confidentiality as required

Requirements

• You must have robust communication skills to effectively communicate with team members and clients
• We expect you to be highly organized. You should be able to prioritize tasks in a fast-paced environment
• Your attention to detail should be impeccable to ensure accuracy in all administrative tasks
• You should have a reasonable typing speed and accuracy as you will be required to maintain important digital records
• Attention to detail is vital to avoid errors in data entry and document preparation
• You should be proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) or equivalent tools
• We value your problem-solving abilities, as you will need to find solutions independently when faced with challenges
• You might have to interact with clients, customers, or visitors. Therefore, good customer service skills are valuable
• It is important that you are comfortable working collaboratively with a diverse team to achieve shared goals
• You should be flexible and adaptable, as they may be asked to handle a variety of tasks and adapt to changing priorities
• You should have familiarity with basic IT concepts and the ability to troubleshoot common computer and equipment issues
• You should demonstrate professionalism in appearance, behavior, and communication
• We expect you to work well with others and contribute to positive work
• We require you to maintain confidentiality and handle sensitive information with utmost discretion
• Flexibility is key, as you may be required to assist in various administrative tasks and adapt to changing priorities