Responsibilities

• As an Office Manager, it will be your duty to oversee and manage all administrative tasks within the office, ensuring smooth daily operations
• We expect you to maintain and organize office records, documents, and files efficiently for easy retrieval
• You shall be responsible for managing schedules, appointments, and travel arrangements for executives and employees
• Office Manager duties and responsibilities include assisting in budgeting and financial management by tracking expenses, processing invoices, and maintaining accurate records
• One of the major Office Manager's responsibilities is overseeing inventory control and ordering office supplies, equipment, and furniture as needed.
• We expect you to coordinate and supervise maintenance activities to ensure a safe and comfortable working environment
• Duties and responsibilities for an Office Manager will include managing incoming and outgoing correspondence, including mail, emails, phone calls, and inquiries
• You will also be responsible for overseeing the management of office services, including the planning and design of file systems, the monitoring of correspondence, the examination and approval of supply requisitions, and the correct delegation and supervision of clerical duties
• You will be accountable for hiring office personnel and giving new hires orientation and training
• As Office Manager, your duty will be creating and enforcing office rules by establishing guidelines and standards for daily operations. As you make the required adjustments along the route, be sure that results are measured against standards
• We expect you to act as a liaison between departments, clients, and vendors, ensuring effective communication and collaboration
• The duties and responsibilities of an Office Manager include creating and implementing administrative policies and procedures
• You will also be preparing reports, data, and other information for management
• You will have to provide customer service and oversee special projects
• One of the major duties and responsibilities of an Office Manager is managing purchasing/payment processes and responding promptly to staff inquiries and requests
• Your task as an Office Manager is to ensure legal and regulatory compliance
• Maintaining the cleanliness of the desk and making sure that all required supplies, such as pencils, forms, and informational brochures, are readily available
• You must update the group's data, keep track of, prepare, and monitor group requirements, and send information to the proper people
• By participating in educational programs, joining professional groups, networking with other experts, and reading industry publications, keep your technical and professional expertise up to date

Requirements

• You must possess robust organizational skills as you will have to manage multiple tasks simultaneously
• We expect you to have strong communication skills. You should be able to communicate effectively with internal and external stakeholders
• You should be proficient in using office software, such as Microsoft Office Suite and Google Workspace. You should have the ability to create and maintain spreadsheets, documents, and presentations
• It is important that you possess problem-solving abilities and can think critically to find solutions to various challenges that may arise
• You must be detail-oriented and have a high level of accuracy in your work, ensuring that all administrative tasks are completed efficiently
• We value someone with exceptional time management skills and the ability to prioritize tasks effectively, ensuring deadlines are met
• You should be highly dependable and capable of working independently, taking initiative when necessary, while also being a team player and collaborating with colleagues across different departments
• You should have an understanding of data, financial, and administrative administration practices
• You should be knowledgeable about administrative practices and processes
• You should have information on the practices and processes for managing human resources
• You should have an understanding of management and commercial fundamentals
• We require you to have a professional demeanor and maintain confidentiality, handling sensitive information with discretion