Responsibilities

• Your Personal Assistant roles and responsibilities include managing the daily schedule and calendar of the executive by coordinating appointments, meetings, and travel arrangements
• We expect you to handle incoming calls, emails, and other communications on behalf of your head, responding or redirecting as necessary
• It will be your primary responsibility as a Personal Assistant to help your head manage their time effectively, reminding them of appointments and deadlines
• As a Personal Assistant, you will assist in organizing and prioritizing tasks and projects for the executive, ensuring deadlines are met and deliverables are completed accurately
• We expect you to prepare reports, presentations, and correspondence for the executive, utilizing Microsoft Office Suite and other relevant software programs
• You shall maintain confidential files and documents, exercising discretion and professionalism at all times
• You may have to undertake special projects and tasks as assigned by the employer, which may vary based on specific needs
• Your Personal Assistant roles and responsibilities include performing research and, gathering information on various topics as directed by the executive, providing summaries and recommendations
• You will coordinate and facilitate both internal and external meetings, including scheduling, logistics, and preparation of materials
• We expect you to support the executive in managing relationships with clients, partners, and stakeholders, ensuring excellent customer service and satisfaction
• It will be your responsibility as a Personal Assistant to make travel arrangements, including booking flights, hotels, transportation, and creating itineraries, and ensuring all travel-related documents are organized and readily available
• You will prepare meeting agendas, materials, and presentations, attend meetings, take minutes, and distribute meeting notes
• You will act as a liaison between the employer and other staff members, clients, and associates and relay messages, instructions, or requests accurately
• Your duties and responsibilities as a Personal Assistant include greeting visitors and guests, ensuring they are received professionally, and directing them appropriately
• You will assist with technology-related tasks, such as setting up video conferences, troubleshooting technical issues, and managing digital devices
• In some cases, you might have to travel with your head to provide support during trips or events
• You must stay informed about industry trends, news, and developments that may be relevant to your head’s work or interests

Requirements

• You must have robust organizational skills and the ability to manage multiple tasks
• You should be proficient in using productivity tools such as Microsoft Office Suite or Google Workspace
• We expect you to have exceptional communication skills and the capability to effectively communicate with various stakeholders
• Your problem-solving skills should be top-notch, allowing you to anticipate potential issues and come up with creative solutions
• You must be a proactive individual who takes initiative and can work independently with minimal supervision
• We value adaptability, so being able to quickly adjust to changing priorities and handle unexpected challenges is essential
• You should possess strong attention to detail, ensuring accuracy in all tasks and deliverables
• We appreciate individuals who are highly reliable and trustworthy, maintaining confidentiality and handling sensitive information with discretion
• You should be resourceful in finding solutions to problems, locating information, and making arrangements
• You should demonstrate a high level of professionalism in appearance, demeanor, and interactions with others
• We expect you to maintain a positive and can-do attitude, even in challenging situations
• You should be dedicated, committed, and willing to do extra work to meet the needs and expectations of your head